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Asana is a web and mobile "work management" platform designed to help teams organize, track, and manage their work. Using Asana, teams can together keep track of all the tasks, coordinate them with team members, share related files, and more.
Paid licenses are only needed for those that need to create projects or manage teams within a project. Non paid accounts are considered guest accounts where you have access to all paid features in an Organization or team they're invited to. Asana is used by many teams at Biola to coordinate and manage internal or inter-departmental work.
For more information about the features and functions of Asana, please see Asana's webpage.
Users can either have an organizational guest or member account in Asana. The account you need is dependent on your role. To see a feature comparison between the types of accounts, please see Asana Account Feature Comparison.
|How to get an account|
Organization Guest Account
Organization Member Account
|Asana is a Shared Tool|
How to Invite
Team/Project Leader - the best way to add new faculty and staff to your Team is to send the new Team members an email invite. This process will create the new user as an Organization Guest unless they are Members and have an asana.biola.edu account.
Set up your Team as “Private” or “Membership by request”
This will ensure that your projects are shared with only the people you select, and it will reduce the number of Teams displayed on the left hand sidebar.
Choosing a name for your Team
Name teams by Department/Office and Team. This will make it easier to navigate and understand. For example:
Do not share private or sensitive information on Asana. Use Google Drive and post the link on the Asana project to share information.
The term “Organization” is used to identify Asana instances that can host multiple Teams (and much more). Members sign on to Biola’s Asana using an “@asana.biola.edu” email account. Guests use the “@biola.edu” email address. Learn more about Organization in Asana
Workspaces are separate entities from the Organization. Each has their own set of projects and tasks. Workspaces are great for Members to manage projects but lack many of the features in an Organization; namely they are limited to a single team and do not support Portfolios. Learn more about Workspaces in Asana
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