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Your faculty and staff Google Apps account is a tool for university work, managed by Information Technology. As with any university service, it may be replaced or disabled if necessary.
The data on your Google Apps account belongs to the university. This account should not be used for personal communication or to store personal data. Biola University is not responsible for recovering or maintaining any personal data or services on your Employee Google Apps account.
One exception to this rule of Biola ownership relates to copyright ownership of “works” as defined in the University’s Copyright Ownership policy contained in Section 3.8 of the Employee Handbook. Employees who own the rights under the Copyright policy are responsible for downloading their intellectual property from their account prior to their last day of employment if they would like to retain it.
University-Owned Data refers to any data that you created while at work, or is used to accomplish your job at Biola University.
Personally-Owned Data refers to any data unrelated to the university, and not needed for your work.
For detailed instructions with screenshots, view Google's documentation here:
Note: Employees will need to download their personal data. Information Technology does cannot access your Biola Google Workspace Account without taking exclusive control.
Google Takeout only allows users to transfer or download all of the data in their account. This functionality is disabled on employee Biola Google accounts for the following reasons: