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Before July 2022, Biola IT transferred departing employees' Google Drive data to a supervisor or a designated employee's "My Drive". These folders can take up a significant amount of space in an individual's Google Drive and counts against their data quota. This page explains how to migrate a former employee's Google Drive data from your Google "My Drive" to a department Google shared driveShared Drive.
|Step||What to Do||What It Looks Like|
|1||Launch Google Chrome, navigate to drive.google.com, and make sure you are logged in to your Biola account.|
Navigate to your department’s Shared Drive > Former Employee Data folder.
Note: If you do not have a department Shared Drive, please complete the Department Google Shared Drive Request Form.
Note: Create the folder, "Former Employee Data folder" if it isn't there.
|3||Create a new subfolder with the employee's name (e.g. “Jane Smith - Google Drive Data”).|
Navigate to My Drive and locate your former employee's Google Drive data folder. The folder should be named as the former employee's Biola email address (firstname.lastname@example.org).
Note: This is a great opportunity to audit the data in the former employee’s Google Drive folder. You can ask yourself:
Open your department’s shared drive and your new subfolder in the left sidebar.
Drag any folders that you want to migrate to the new subfolder in your department’s shared drive.
Note: If any error messages appear during the transfer process, please view this page: